g.  WebAudit Data Entry

Data entry will be done via the internet-based WebAudit.  If you are an audit “old timer” and are used to entering your data into Epi Info, please familiarize yourself with the new process, which was implemented during the 2008 annual audit.  You will find that the new method is similar to Epi Info in many ways, but offers increased security for your data and easier report production for current and previous year's audits..  

The following instructions assume that you are using a computer that is able to connect to the internet and has a browser, such as Internet Explorer.  For further information and WebAudit FAQs, visit the Conducting an Audit page on the DDTP website.

1.       Request and activate a WebAudit account if you do not already have one.

2.       Log in to the WebAudit.

3.       Select “Diabetes WebAudit Facility Administration” from the Applications List.  If you don't see this item on the list, contact the WebAudit team at ddtpwebauditadmins@ihs.gov to request access.

4.       Select "Enter Facility Info".  

5.       Enter the number of active DM patients in your diabetes registry that meet the inclusion and exclusion criteria and whether your community receives SDPI funds. If it does, provide your Grant Number, also known as an Award Number, which can be found in item 3 in the Notice of Award for your SDPI funds.

6.      Click the "Save" button.

7.      Return to the Main Menu and select "Diabetes WebAudit" from the Applications list.

8.      Click on the “Data Entry” button.  A blank data entry screen will appear. [Individuals with access to multiple facilities will need to select the Area and Facility before the data entry screen appears].

9.      Following the on-screen instructions, enter the data from the audit form, taking care to complete every item.  Use the <Tab> key to move to the next field, or <Shift>-<Tab> to move to the previous field (this is different from Epi Info). 

10.    When all fields have been completed, press the “Save” button at the bottom of the data entry form.

          A new data entry screen will appear.  

          [Note:  If your data entry session gets interrupted for more than 10 minutes and you do not click on the “Save” button, the WebAudit will log you off and you will lose that record’s unsaved data.]  

12.      Once all of the audit forms have been entered, you can perform a quality check on the data (see Section 7) and run audit reports (see Section 8).  When all editing and corrections have been completed and no further additions or changes need to be made, the data may be “locked” (see Section 9).